FAQs

ERT Arts

1. What does ERT Arts do?

Our mission is to facilitate students and faculty in developing ideas into reality—whether this is a research project, exhibition, dance, band gig or theatre performance.
We manage specialized arts spaces, operate Fabrication Studio makerspaces, loan out resources through the Camelot system (mobile blackboards, sound systems, audio interfaces, disco lights, DJ console). We also offer consultancy on planning a successful event.
We facilitate specialized groups around our resources such as our DJ Society and Band Committee who deploy the DJ Console and Band Room respectively.

2. Need Help?—Customized Solutions for Semester 1

If you would like to check on what resources we have available to help you in your research or teaching, eg is soldering available in our Fabrication Studios.
Or if you have a unique request, eg teaching a class outdoors and require some blackboards—please email arts@yale-nus.edu.sg or Gurjeet.singh@yale-nus.edu.sg and Nabila.abutalib@yale-nus.edu.sg
We can advise you on customized solutions and point you to the relevant individuals where needed.

3. Covid-19 Impact—what is the impact because of the pandemic?

Presently, all arts spaces and the Fabrication Studios are not available by law. We are awaiting further instructions and updates on the pandemic.

4. Covid-19—Capacity of Venues when we open

Due to social distancing requirements, the capacity for all our spaces–including the Performance Hall and Black Box Theatre–will be cut to approximately a third of their actual.

5. How do I contact ERT Arts?

You can email us at arts@yale-nus.edu.sg  The Arts Office is located beside the Black Box Theatre. Do also visit our online loan system Camelot.

6. What arts spaces are there in the College?

There are 15 arts spaces located in the Arts Centre area. These are the Performance Hall (339 seat) and its Foyer, Black Box Theatre (126 seat), Amphitheatre, 6 Practice Rooms (including a Band Room), Dance Studio, Georgette Chen Arts Studio, Studio 3 and 2 Fabrication Studios.
There are also 5 Dressing Rooms and a Green Room that can be used for group meetings and practice when not used during performances or rehearsals in the major venues.
Our spaces are for the College use only and not for external parties.

7. Can I tour the arts spaces and find out more?

Certainly, we will be glad to do so and meet with you. If you would like a tour of the arts spaces, email us.
Our tours orientate you to the arts spaces, stage technology as well as share some history on the development of the College and its campus.

8. Where can I go to book a Studio, Practice Room, Performance Hall or Black Box?

You can book spaces through the Facilities Booking System at http://booking.yale-nus.edu.sg. Booking through the FBS reserves the room for you and activates the air-conditioning.
Only Yale-NUS students, staff and faculty are allowed to access the system. Do note that the FBS is only accessible within the campus or via the NUS Portal if accessed outside of campus. Please read the booking procedures to get a step-by-step guide on how to book the arts spaces.

9. What are some of the arts groups on campus?

For a full list, do visit the Dean of Students website.
The Arts facilitates specialised groups such as the Band Committee, DJ Society and sYNCD dance group. These assist us to ensure individuals using our spaces, eg the Band Room or Dance Studio, are experienced and that bookings are not for external parties.
Do contact us at arts@yale-nus.edu.sg if you are interested in using the Band Room or DJ console and we will get you in touch with the relevant individuals.

10. Fabrication Studios–Could you tell me more about our Fabrication Studios?

Fabrication Studio 4 deploys 3D printers, a laser cutter, CNC mill, soldering, sewing machines and other resources.
Fabrication Studio 5 specializes in carpentry. We have a carpenter—look for Amir or Farhan–to consult with you in building customised research models, props or otherwise.
Our Fabrication Studios assist Faculty in building customized research models or hosting classes that require Soldering and more. We also welcome hobby projects. Our aim is to have everyone familiarize themselves with the technology available and potentially use these in their class or research work.
Both Fabrication Studios are open between 10am – 6pm weekdays and 7pm – 11pm on Tue and Thu. Do remember to visit in covered shoes if you come by or try our in-house community wooden clogs.

11. Are there Workshops I can sign up for?

Yes. Arts offers ad hoc workshops related to stage technology including in Sound, Stage Lighting and Set design. We also bring in renowned local artists who offer workshops in Design, Acting, Playwriting and other art forms pending student demand.
Our Fabrication Studios offer workshops in Carpentry, use of our equipment such as 3D printers, Laser cutters, Large format Printers. We also bring in workshops on 3D design relevant to VR or 3D printing.
If you are interested to sign up for a workshop—or would like one organized—contact us at arts@yale-nus.edu.sg

12. Will ERT Arts supply materials for my project?

Faculty and students need to purchase their own materials for their projects. Arts provides the spaces, equipment and basic technical manpower without charge. However, we have spare material that is enough for modest projects. If you need to buy material, we can advise on specialized contractors and vendors—including those who have an account with the College.

13. How can we build sets, props or research prototypes?

The Fabrication Studios are open for your use. However, please contact our Fabrication Studio managers, Farhan or Niki to discuss your ideas.

14. Can I book the space if I am not part of Yale-NUS?

Our spaces are not available for external or commercial use. Anyone outside of the Yale-NUS community requesting to use our spaces must be in collaboration with a Yale-NUS department hosting them. The Host will then facilitate liaison with the Campus Events Approval Committee (CEAC). The request can be made via filling out the CEAC form, and submitted to the Arts Spaces Committee.

15. What is the seating capacity of the Black Box and Performance Hall?

Details of the Black Box and Performance Hall can be found here (Performance Hall) and here (Black Box).

16. What kind of functions and events can be held in the Performance Hall and Black Box?

Performance Hall
The Performance Hall holds curriculum module classes, talks, film screenings, concerts, theatre performances or ceremonies. The Performance Hall is a grand space with fixed seating and elevated stage.
Black Box
The Black Box is a flexible space with retractable seating allowing for greater deployment of staging, lighting and sound. With its intimate setting, the Black Box can hold classes, talks, film screenings, performances, music gigs and networking events.
Both the PH and BB are equipped with professional stage technology and operated by Arts Technical Manpower.
Do note, food is not allowed inside both venues except at their foyer areas.

17. The space I would like to use is already booked by someone else. What should I do?

We aim for fair use and availability of our spaces to as many as possible. In the case that the space you would like to use is already booked, contact the user who booked it directly to negotiate. Do note that curricular activity such as classes, President’s Speaker Series and College level events (eg Experience Yale-NUS Weekend) take priority. If you are unable to find a solution, Arts can facilitate a discussion between both parties.

18. May I know what other spaces I can use, since the ones I want are already booked and cannot be cancelled?

There are spaces not listed in the FBS that can be used. Do contact Arts and we will facilitate the best we can. For example, the Amphitheatre or Dressing Rooms can be used.

19. How early should we book the Performance Hall and Black Box for our show?

If you are having a full production (i.e. you need light and sound designs, sets, full cast and crew), you should start planning more than 6 months ahead of time, right at the start of your semester, if not earlier. Students regularly plan their performances 1 year ahead. Your performance dates should be confirmed as soon as possible, to tentatively block out the venue, keeping in mind to stay flexible on its use to be used for curricular purposes.

20. Recurrent Practice Bookings–How can place I recurrent bookings?

Only the ERT Arts team are able to recur bookings in the system. For recurring booking requests, please contact ERT Arts administrator Nabila.

21. Production Meetings–Who can I go to with regards to technical assistance in the arts spaces?

Technical requirements are discussed during a ‘Production Meeting’ with the ERT Arts team. These are held when you book a venue for an event. For the Performance Hall and Black Box Theatre a Production Meeting is mandatory before the event is approved.
If your request is only to borrow equipment (i.e. microphones, portable sound system, music stands etc.), you may do so via the online loaning system, Camelot

22. Funding–What funding options do we have if we go beyond our budget for a project?

It depends if your project is curricular, or extra-curricular. Curricular projects have funds allocated specifically to cater to your projects’ needs. Extra-curricular projects either comes from the student organisation’s own funding, or it could be funded by the Arts Spaces Committee (Arts SC) or DOS’s Community Event Funding. Read more here.

23. Consultancy–I would like to stage a performance, but I do not know how?

ERT Arts gives consultations on how to put together a production. We will advise you on appropriate spaces to use, lighting and sound availability as well as stage management. We are always excited to hear from you, so please e-mail ERT Arts to book an appointment with us.